Clinical Records Technician


Clinical Records Technician - Full Time
Hiring Range: $18.13/hr. - $21.75/hr.

  • Comprehensive and generous health, dental and vision benefits
  • Up to 19 days of PTO, 2 mental health days and 8 paid holidays your first year (pro-rated for part-time)
  • Company-paid life insurance, short-term disability, and long-term disability
  • Student loan payment assistance and extensive training
  • An incredible team approach that is dynamic and collaborative

The Clinical Records Technician operates electronic health record indexes and storage and retrieval systems to collect, scan, classify, and store information and assists clients and the public with obtaining and releasing health information according to regulatory standards and requirements.

Primary Responsibilities:
  • Work with other members of the Clinical Records team to respond to phone calls, emails, and customer service needs/requests, prioritize workflow, and complete tasks with professionalism, accuracy, and efficiency while meeting regulatory standards for correctness and timeliness.
  • Maintain a high level of proficiency and thorough working knowledge of the electronic medical record and other software platforms utilized by KMHS, incorporating system updates and changes to complete Clinical Records and agency-required paperwork, correspondence, reports, data entry, and database management in an appropriate, clear, accurate and timely fashion.
  • Process requests for obtaining and releasing information from the medical record while safeguarding confidentiality. Ensure authorization forms are complete and contain mandated elements according to applicable regulations. Review the record for third parties and other applicable information before processing disclosures or making the record available for review. Follow up with accurate logging and billing procedures.
  • Respond appropriately to subpoenas, court orders, and other legal paperwork within necessary and regulatory timeframes.
  • Stay appraised of updates and changes in regulations governing protected health information and clinical records relating to the job's duties and adjust procedures accordingly, as directed by the Clinical Records Supervisor.
  • Utilize and monitor record storage systems to collect, scan, classify, store, and retrieve information. Process edit/delete requests and identify then correct or report errors within those systems. Send, receive, and data enter treatment authorizations.
  • May be required to drive regularly to the main Almira campus to transport mail.

Minimum Qualifications:

EDUCATION: High School Diploma or GED


Experienced (minimum 2 years of job-related experience)

Preferred Qualifications:


Intermediate (minimum 3 years of job-related experience)

Coursework in medical/psychiatric terminology.

Experience using an Electronic Health Record (EHR).

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.